Contact and Participant Support

The DeployAI 2026 organising team will assist applicants and confirmed participants with questions related to registration, eligibility, selection, payment, accommodation, travel, programme scheduling, technical preparation, certificates, and campus reporting. Before contacting the organising team, applicants should review the About, Curriculum, Registration, Venue, and FAQ pages because answers to common questions may already be available there. Registration Support Contact the organising team for assistance with: 1. Accessing or submitting the application form 2. Correcting registration information 3. Eligibility and participation requirements 4. Application status and selection updates 5. Registration confirmation 6. Payment instructions and receipt verification 7. Registration deadlines 8. Cancellation or withdrawal requests When requesting registration support, include your full name, registered email address, institution or organisation, and application or registration number when available. Programme and Academic Queries Participants may contact the team regarding: 1. Programme structure 2. Curriculum and session topics 3. Prerequisite knowledge 4. Laboratory requirements 5. Required software 6. Project and hackathon activities 7. Attendance requirements 8. Certificate eligibility 9. Mentor or speaker sessions Technical setup instructions will be communicated before the programme. Participants should complete the required installation and configuration steps before arriving at IIT Ropar. Accommodation Support Confirmed participants may contact the accommodation team regarding: 1. Accommodation availability 2. Room confirmation 3. Charges and payment 4. Hostel or guest-house allocation 5. Check-in and check-out timings 6. Dining arrangements 7. Campus accommodation rules 8. Accessibility or medical requirements Requesting accommodation during registration does not confirm a room. Participants should wait for written accommodation confirmation before making travel plans based on campus lodging. Travel and Venue Assistance Participants may request guidance regarding: 1. Reaching IIT Ropar 2. Campus entry and reporting points 3. Nearby railway stations, airports, and bus terminals 4. Local transportation 5. Reporting dates and timings 6. Venue buildings and session rooms 7. Campus maps and directions 8. Emergency travel delays Participants experiencing significant travel delays should inform the organising team as early as possible. Official Communication All important updates will be communicated through the event website and the email address entered during registration. Applicants and participants should regularly check: 1. Their registered email inbox 2. Spam or junk folders 3. The DeployAI 2026 event website 4. Official messages from the organising committee Participants should rely only on communication issued through official IIT Ropar or DeployAI 2026 channels. How to Contact the Team The final official email addresses, telephone numbers, coordinator names, office location, and support timings will be displayed on this page once confirmed. When sending an email, use a clear subject such as: DeployAI 2026 – Registration Query DeployAI 2026 – Accommodation Query DeployAI 2026 – Payment Support DeployAI 2026 – Travel Assistance DeployAI 2026 – Technical Requirement Include sufficient information for the team to identify and resolve the query efficiently. Response Time The organising team will make reasonable efforts to respond promptly. Response times may be longer during periods of high application volume, selection processing, payment verification, or immediately before the programme. Applicants should avoid sending repeated messages about the same issue unless the matter is urgent or no response has been received within the communicated support period. Important Safety Notice Do not share passwords, one-time passwords, banking credentials, payment-card information, or other sensitive personal information through email or telephone. Payments should be made only through the official channel communicated by IIT Ropar or the DeployAI 2026 organising committee. The organisers will not be responsible for payments made through unauthorised links, personal accounts, or unverified third parties. Emergency Assistance Emergency and on-campus support numbers will be communicated to confirmed participants before the programme begins. These numbers should be used only for urgent travel, medical, security, accommodation, or campus-access situations.