DeployAI 2026 invites applications for a 14-day winter school on Deployable Artificial Intelligence, organised by the School of Artificial Intelligence and Data Engineering, Indian Institute of Technology Ropar.
The programme is designed for participants who want to understand how artificial intelligence systems are developed, evaluated, deployed, monitored, and maintained in practical environments. It will combine conceptual learning with hands-on laboratories, guided implementation exercises, technical discussions, case studies, expert interaction, and a final project or hackathon activity.
Who Can Apply
Applications are open to undergraduate students, postgraduate students, doctoral researchers, faculty members, research scholars, working professionals, engineers, developers, and practitioners from relevant academic and professional backgrounds.
Applicants from computer science, artificial intelligence, data science, electronics, electrical engineering, mathematics, statistics, computational sciences, and related disciplines may apply. Participants from other disciplines may also apply when they have a clear interest in artificial intelligence and sufficient technical preparation.
Expected Background
Participants are expected to have basic familiarity with programming and computational problem-solving. Knowledge of Python, data structures, probability, statistics, linear algebra, machine learning, or deep learning will be helpful, although the required level may vary depending on the final programme structure.
Applicants should be willing to participate actively in lectures, laboratory sessions, group discussions, coding exercises, project development, and technical demonstrations.
Application Procedure
Applicants must complete the official online registration form using the Register button available on the event website.
The application process includes the following steps:
1. Open the official registration form.
2. Enter accurate personal and contact information.
3. Provide current academic or professional details.
4. Mention the institution, organisation, department, programme, or designation.
5. Describe relevant technical skills, coursework, research experience, projects, or professional experience.
6. Explain the motivation for attending DeployAI 2026.
7. Select or describe areas of interest such as machine learning, deep learning, computer vision, natural language processing, generative AI, large language models, MLOps, cloud deployment, responsible AI, or AI engineering.
8. Upload the requested documents, when applicable.
9. Review all information carefully.
10. Submit the application before the announced registration deadline.
Documents and Information
The registration form may request some or all of the following:
- Recent curriculum vitae or résumé
- Student or employee identification
- Academic details
- Institutional affiliation
- Statement of purpose or motivation
- Relevant project or research experience
- Photograph
- Contact details
- Accommodation requirement
- Payment information
- Additional documents required by the organising committee
Applicants should upload clear and valid documents in the requested format. Incomplete, inaccurate, or unverifiable submissions may not be considered.
Selection Process
Submitting the application form does not automatically confirm participation.
Applications may be reviewed by the organising committee based on the applicant’s academic or professional background, technical preparedness, motivation, relevance of interests, diversity of participation, availability of seats, and alignment with the objectives of the winter school.
The organising committee may shortlist applicants when the number of applications exceeds the available capacity.
Selected participants will receive an official confirmation through the email address provided in the registration form. Applicants should regularly check their inbox, spam folder, and institutional email account for updates.
Registration Confirmation
Participation will be treated as confirmed only after the selected applicant completes all required confirmation steps.
These steps may include:
- Accepting the offer within the specified time
- Paying the applicable registration fee
- Submitting proof of payment
- Confirming attendance
- Providing accommodation or travel information
- Completing any additional forms
- Following the instructions shared by the organising committee
Failure to complete the confirmation process within the specified deadline may result in cancellation of the offered seat.
Registration Fee
The registration fee may vary according to the participant category, such as student, research scholar, faculty member, academic participant, or industry professional.
The applicable fee structure, payment method, bank or portal details, payment deadline, taxes, accommodation charges, and other financial information will be communicated through the official registration form, confirmation email, or event website.
Participants should make payments only through the official payment channel communicated by IIT Ropar or the organising committee.
The organisers will not be responsible for payments made through unofficial links, personal accounts, or unverified third parties.
Fee Coverage
Depending on the final announcement, the registration fee may cover selected programme services such as:
- Academic sessions
- Hands-on laboratory access
- Programme material
- Participant kit
- Institutional facilities
- Refreshments or meals
- Certificate of participation
- Technical support
- Networking sessions
- Project or hackathon participation
Any service not explicitly mentioned in the official confirmation should not be assumed to be included.
Refund and Cancellation
The refund and cancellation policy will be communicated through the official registration form or confirmation email.
Applicants should carefully review the policy before making payment. Refunds, when permitted, may be subject to processing charges, administrative deductions, or specified cancellation deadlines.
Non-attendance after confirmation may not automatically qualify for a refund.
Accommodation
Limited accommodation may be available on or near the IIT Ropar campus, subject to availability and institutional rules.
Applicants requiring accommodation should indicate their requirement during registration. Accommodation will be confirmed separately and should not be assumed merely because it was requested.
Information regarding accommodation charges, room type, check-in, check-out, campus rules, food arrangements, and available facilities will be shared with selected participants.
Participants may be required to carry valid identification during check-in.
Travel and Local Transportation
Participants are generally responsible for arranging and paying for their travel to and from IIT Ropar unless the organisers explicitly announce otherwise.
Travel guidance, reporting location, campus directions, nearby railway stations, airports, bus routes, and local transportation information may be shared before the event.
Participants should plan their travel only after receiving official confirmation.
Programme Participation
Selected participants are expected to attend the full programme and actively participate in the scheduled activities.
The programme may include:
- Expert lectures
- Tutorials
- Hands-on laboratories
- Coding exercises
- Case studies
- Group discussions
- Mentor interaction
- Industry sessions
- Project development
- Hackathon activities
- Demonstrations
- Final presentations
Participants may be required to maintain minimum attendance and complete assigned activities to qualify for a certificate.
Technical Requirements
Participants should bring a personal laptop capable of running the required software and development tools.
Installation instructions may be shared before the programme. Participants may be asked to install tools such as Python, Git, Visual Studio Code, Docker, machine learning libraries, cloud tools, or other required software.
Participants should complete the prescribed setup before arriving so that laboratory sessions can begin without unnecessary delay.
Code of Conduct
All participants must maintain professional, respectful, and responsible behaviour throughout the programme.
Participants must follow IIT Ropar rules, laboratory guidelines, cybersecurity policies, academic integrity requirements, accommodation regulations, and instructions issued by the organisers.
Harassment, misconduct, plagiarism, unauthorised system access, misuse of institutional resources, or disruptive behaviour may lead to removal from the programme.
Certificates
Certificates may be issued to participants who satisfy the attendance, participation, assignment, project, or evaluation requirements defined by the organising committee.
Registration alone does not guarantee a certificate.
Important Dates
Applicants should carefully follow the dates displayed on the event website, including:
- Application opening date
- Registration deadline
- Selection announcement
- Payment deadline
- Confirmation deadline
- Programme start date
- Programme end date
- Accommodation reporting date
The organising committee may revise dates when necessary. Updates will be communicated through the event website or registered email address.
Important Instructions
Applicants should provide a valid and regularly monitored email address.
All submitted information must be accurate and complete.
Duplicate applications should be avoided.
Applicants should not share registration credentials, payment receipts, or confidential communication publicly.
The organising committee reserves the right to verify submitted information, revise the programme structure, limit participation, reject incomplete applications, or cancel participation in cases of false information or non-compliance.
Final schedules, speaker details, mentor assignments, laboratory requirements, accommodation arrangements, and reporting instructions will be shared through official channels.
Contact and Support
Applicants facing difficulties with registration, payment, accommodation, or programme information should use the contact details provided on the Contact page.
When contacting the organising team, applicants should mention their full name, registered email address, institution, and application or registration number, when available.
Use the Register button on this page or in the event navigation bar to open the official DeployAI 2026 application form.